Please review all relevant Terms & Conditions noted
on this page applicable to your booking/s.
Please review all relevant Terms & Conditions noted
on this page applicable to your booking/s.
These terms and conditions govern your participation in any Conference Design produced and operated in person (onsite) event; meeting; webinar; summit; convention, congress; or conference (‘the Event’), on behalf of the Event Host (‘the Host’). By registering for the Event, you agree to these terms. If you are registering on behalf of another individual, it is your responsibility to ensure the person participating is aware of these terms and accepts them. By completing the registration on behalf of another individual you are warranting that you have made the participant aware of these terms and that they have accepted these terms.
Payment for Registration
Payment of the applicable fee for the Event is due within 7-days of submitting your registration. If you are registering within 90-days of the Event you will be required to pay at the time of registering, using a credit card. If such payment is insufficient or declined for any reason Conference Design may refuse access to the Event and shall have no liability in this regard.
Currency and GST
All prices are quoted in Australian Dollars (AUD$) and include GST, unless otherwise stated.
Confirmation and Tax Invoice
Once you have completed your registration, you will be sent a confirmation email with a PDF Tax Invoice. Please ensure that your valid email is entered correctly on the registration form and check your junk mail folder in case your confirmation email(s) are caught by spam filters.
Essential information for registered attendees will be sent electronically to the email address that is provided at the time of registration.
Please include the EFT Reference shown on your Tax Invoice when submitting an EFT and email Conference Design the details including date, amount and your bank’s reference.
BSB: 017 010
Account #: 1085 82575
Account Name: Conference Design Pty Ltd
Bank: ANZ Bank, 61 Liverpool Street, Hobart 7000
Swift Code: ANZBAU3M
Credit Card Payments
Credit card charges appear as Conference Design Pty Ltd on your card statement. When using the online payment system credit card transactions will be processed directly by ANZ eGate and Conference Design does not store or transmit your credit card details. ANZ eGate is a secure and PCI compliant platform.
Your registration entitles you access to the Event applicable to your registration type. All other costs associated with your attendance shall be borne solely by you, and the Event shall have no liability for such costs.
The Host and Conference Design reserve the right to change any and all aspects of the Event, including but not limited to, the Event name, themes, content, program, speakers, format, performers, hosts, moderators, venues, and times.
All intellectual property rights to the Event content, and all materials distributed at or in connection with the Event are owned by the Host, Conference Design, the sponsors, &/or speakers presenting at the Event. Participants may not use or reproduce or allow anyone to use or reproduce any trademarks or other trade names appearing at the Event, in the Event content, or in any materials distributed at or in connection with the Event for any reason without the prior written permission from the Host.
No part of the Event may be recorded, reproduced or transmitted in any form or by any means, electronically or mechanically, including but not limited to video or audio recording, photographing, photocopying or any other information storage or retrieval system known now or in the future, without the explicit written permission of the Host.
Limitations on Use
By registering for the Event, you agree not to sell, trade, transfer, or share your registration unless such transfer is granted by the Host or Conference Design. If the Host or Conference Design determines that you have violated this policy, Conference Design may cancel your registration, retain any payments made by you, report you to law enforcement authorities, and ban you from future events.
You acknowledge and agree that the Host and/or Conference Design reserve the right to exclude any person from registering for, or participating in, any Event. In addition, the Host and/or Conference Design may remove any person from the Event if, in their sole discretion, determine that your participation or behaviour creates a disruption or hinders the Event or the enjoyment of the Event content by other attendees.
The registration fees do not include insurance of any kind. Participants are advised to take out appropriate insurance.
Neither the Host nor Conference Design covers individuals against the cancellations of bookings for any reason including cancellation or postponement of the Event or for theft or damage to belongings.
Any individual registration cancellation requests are subject to the cancellation policy listed below and as agreed to when registering for the Event.
Registrations cancelled up to 90-days prior to the Event will be eligible for a full refund where the payment was made online by credit card. In all other cases, a $200 administration fee will be charged.
Cancellations notified within 90-days prior to the Event will not be eligible for any refund, however, another person may participate in the Event.
All registration cancellations for the Event must be advised via email to Conference Design.
Conference Cancellation or Postponement
The Host and Conference Design do not accept any liability for losses incurred (such as travel costs, hotel costs or any other costs or expenses) if the Event is cancelled or postponed due to an unforeseen occurrence or any other occurrence that renders performance of this Event inadvisable, illegal, impracticable or impossible.
An unforeseen occurrence shall include, but shall not be limited to: an Act of God; infectious disease outbreak, industrial disruptions, service provider failures, governmental restrictions and/or regulations; war or apparent act of war; terrorism or apparent act of terrorism; disaster; civil disorder, disturbance, and/or riots; curtailment, suspension, and/or restriction on transportation; or any other emergency.
The Host and Conference Design continue to monitor government advice in relation to COVID-19; the health and safety of all attendees to the Event is of the utmost importance. If the Event is cancelled or changed to an online or hybrid Event due to a force majeure occurrence before the first day of the Event, any partial refunds will be issued after the payment of the Event liabilities and expenses.
Limitation of Liability
The Host and Conference Design does not take responsibility for technical issues outside of their control, i.e., internet and power outages. Where possible the Host and Conference Design will supply backup solutions to avoid any prolonged interruptions, but this cannot be guaranteed if the cause of the interruption falls outside their jurisdiction.
Due to strict visa requirements persons participating in person from the countries listed below will not have their registrations and presentations confirmed until they have obtained a visa:
Benin, Burkina Faso, Cape Verde, Cóte d’Ivoire, Gambia, Ghana, Guinea, Guinea-Bissau, Liberia, Mali, Niger, Nigeria, Senegal, Sierra Leone, Togo, Cameroon, Kenya, Somalia, Iran, Pakistan, Algeria, Libya, Egypt.
The online registration form allows you to book available rooms. You need to provide credit card details, which will be forwarded to the hotel to guarantee your booking.
Please email us your accommodation requirements if you have already registered for the Conference.
Please email us if you wish to extend your accommodation booking before or after the Conference.
Changes and Cancellations
Please note the cancellation policies listed for each hotel. Cancellations and no-shows will attract a fee of at least one night’s accommodation. However, please refer to the cancellation policy listed on the conference website as each hotel’s policy varies and late cancellations and no-shows may be charged for all the nights booked.
Please email us any cancellations and date changes.
Accommodation and incidental expenses need to be settled using a credit card when you check out.
You can arrange to pay your accommodation using a third-party credit card, e.g. a colleague’s work credit card, by completing the Credit Card Authorisation form below and email it to your confirmed hotel 30-days prior to the conference.
Please email us if you wish to be invoiced for your accommodation with your registration. Any pre-payments made to Conference Design will be forwarded to your hotel. Pre-payments need to be received 30 days prior to the conference.
Early Check-in Requests
Early check-in and late check-out requests are subject to availability on the day and cannot be confirmed by Conference Design.
You can enter special requests for early check-in in the “Special Requests” field of your reservation. The hotel will do its best to accommodate your request on the day. Please enquire about the status of your request at the front desk upon check-in.
Bookings & Payments
Acceptance of Terms and Conditions
Conference Design Pty Ltd, members of the Organising Committee and the Host Organisation are collectively referred to as The Organisers.
The Organisation listed on the sponsorship and exhibition application will be referred to as your Organisation or collectively as sponsors and exhibitors.
By returning a Sponsorship Application Form or completing an on-line Exhibition Booking you are accepting these terms and conditions.
Acceptance of Applications
Any advertising is not an offer capable of acceptance. The Organisers reserve the right to decline any sponsorship and exhibition application.
GST and AUD
Sponsorship and exhibition entitlements, including the allocation of exhibition space, do not commence until payment has been received.
Cancellation of Sponsorship and Exhibition Bookings
Cancellation or Postponement of the Conference
If the conference is cancelled or postponed refunds will not be issued but available funds will be credited towards the rescheduled conference.
An unforeseen event could include, but is not limited to, an infectious disease outbreak; industrial disruptions; service provider failures; governmental restrictions or regulations; war or apparent act of war; terrorism or apparent act of terrorism; disaster; civil disorder, disturbance, and/or riots; curtailment, suspension or restriction on transportation; or any other emergency.
Product or Service Endorsement
Sponsorship of any conference activity does not indicate product or service endorsement. Acceptance of all sponsor and exhibitor applications are subject to approval of the CONFERENCE YEAR Conference Organising Committee.
Disclaimer and Changes
The Organisers reserve the right to amend, update or delete sponsorship and exhibition packages and the exhibition floor plan.
Exhibition Floor Plan
Allocation of Exhibition Spaces
Supply of Goods and Services
During the Conference
Signage at the Venue
Damage to the Venue