Online Sponsors & Exhibitors Manual

What does an online exhibition look like?

We will be using a platform called OnAIR by EventsAIR. Just like a traditional exhibition at a face to face meeting, attendees can visit the virtual exhibition hall and engage with exhibitors. Attendees can view exhibitor information, download brochures, and when the exhibition is open, engage in instant meetings with exhibitors. OnAIR is a fully integrated and secure platform optimised for fully virtual events as well as hybrid events.

What you need to participate?

In order to participate as an online exhibitor at the event and make the most of the exhibition opportunities available, each of your exhibiting staff members will need access to a device (laptop, desktop, phone, tablet etc…), internet, a webcam and a microphone.

For best user experience, we recommend using Google Chrome 2010+.

Exhibition Listings

Sponsors and exhibitors will be listed in the portal in order of sponsorship level followed by alphabetical order.


Click here to view FAQs about the Online event. Please contact Conference Design if you have a question that has not been addressed.

Online Exhibition Booth inclusions

Inclusions will differ for each exhibitor depending on their level of sponsorship. Standard inclusions for each exhibitor listing include:

  • 50 – 200 word company profile
  • 1 x company logo (JPEG preferred PNG accepted)
  • 1 x website hyperlink available for delegates
  • Access to lead management software
  • One-to-one video conference meetings with delegates
  • Access to the Meeting Hub to connect with delegates via video call, messaging and live chat

Exhibition Opening Times

The exhibition lounge will be open to delegates at all times throughout the event. Dedicated exhibition breaks will be programmed throughout the meeting for delegates to engage with sponsors. During these times you are strongly encouraged to be online and ‘at your stand’ to be available for meetings with delegates.

The exhibition breaks have been scheduled for the following times^*:

^Exhibition breaks are subject to change before the event.
*Listing times are subject to relevant exhibition inclusions only and all times listed above may not be applicable to all packages. 

Other Important Information

Your Contact Person

When booking please appoint a single point of contact within your Organisation. All bookings will be recorded under the one name and all correspondence will be sent to this person.


Anyone from your Organisation attending the event must register with Conference Design before the meeting. An individual event registration will be required to access the online meeting and exhibition areas. Please check your sponsorship or exhibition inclusions to confirm the number of inclusive registrations available. Additional registrations can be purchased.

Conference Managers

Please contact Conference Design to discuss supporting the Meeting or to make amendment to your current package.

Advertising Formats & Specifications

Please send all advertising materials to event Coordinator, Conference Design ( before the due date listed below.

If you have any questions regarding your package or inclusions please do not hesitate to contact Conference Design.


Your logo should be a high resolution JPEG image, no less than 250 KB in size. PNG or TIFF also acceptable.  Your logo will be used on the website, meeting app and event portal.  Where included in your package, it will also be used on marketing materials promoting the event to our mailing lists.

A high resolution and large size logo should be supplied to Conference Design for use on the website, marketing material (if applicable), the online meeting portal and attendee app. Logos will be resized to the required specifications for each platform. Logos will be displayed in the online meeting portal and attendee app in a square or horizontal format. Stacked logos are not recommended to ensure optimal fit on all display platforms.

Optimal logo sizes for the online meeting platform are 500px X 175px

Upload during the exhibition/sponsorship booking process or email to Conference Design. The earlier we receive your logo the longer exposure your organisation will receive.

Company Profile

  • Sponsors – 200 word profile.
  • Society Sponsors have the opportunity to provide an additional 500 word profile to be displayed in the online meeting portal and attendee app
  • Exhibitors – 50 word profile

Include contact details, website link and any social media handles you wish to promote so delegates can connect with your organisation. The profile will be displayed in the online meeting portal, delegate app and on the website.

Upload during the exhibition/sponsorship booking process or email to Conference Design. The earlier the longer exposure your organisation will receive.

Website Hyperlink

The website hyperlink supplied will be linked to your logo on the event website and displayed on your exhibition listing in the online meeting portal and app. The hyperlink supplied is up to you. It can be a link to your companies website, to a specific product page, to a marketing campaign, a video, it is entirely up to you!

Lead Management

Prior to the event, your organisations sponsorship coordinator will be able to enable and set up the lead management tool for use by all organisation representatives throughout the event.

Through the Lead management tool, you will be able to set up questions for your team to ask delegates when they visit the exhibition booth. This information can be exported and collated at any time throughout or after the event. This is a great tool for your organisation to capture information from those visiting the exhibition stand whether it be questions to form part of a research task or a simple follow up post-meeting.

Please contact Conference Design if you have any questions regarding the set up of lead management. 

Terms and Conditions | Sponsors and Exhibitors