2021 Sponsors & Exhibitors Manual

Thank you for participating in the 2021 Day Hospitals Australia National Conference
The below information will assist with your preparation.

If you have any questions or require assistance please contact: mail@conferencedesign.com.au 

New travel declaration required for entering Queensland


From 1am Saturday 19 June, anyone travelling to Queensland from New Zealand or another state or Territory within Australia will need to make an online travel declaration.

Minister for Health and Ambulance Services Yvette D’Ath said the new requirement would support contact tracing efforts.

“It’s vital that if an interstate exposure site or hotspot is declared, our health experts can quickly contact anyone who has travelled into Queensland from that area,” she said.

“This is the next line of defence for Queensland – if we’re able to reach people quickly, it will reduce the risk of COVID-19 in Queensland and manage outbreaks right from the get-go.

“The declaration is made online and is quick and easy, taking only a few minutes to complete, and operates in a similar fashion to the Victorian system.”

Queensland will introduce green, amber and red areas, where green means no travel restrictions, amber signifies interstate exposure venues, and red alerts to a hotspot.

Chief Health Officer Dr Jeannette Young said the declaration would need to be made up to 72 hours prior to travelling to Queensland.

“The travel declaration needs to be made close to your travel, to ensure it reflects the most up-to-date advice,” she said.

“Things can change quickly with COVID-19 – we’ve seen it time and time again, especially with the evolving situation in Victoria, so travellers will need to check the latest restrictions before travelling.”

Dr Young said a cross-border zone would be re-established so those living close to the QLD-NSW border wouldn’t need to complete multiple travel declarations.

“We know there are a number of people living close to the Queensland border who either work or access important services regularly in Queensland or in northern New South Wales,” she said.

“We want to ensure they can continue to do that without making a declaration each time they cross the border, so we’ve established a border zone to cater for those situations.”

For more information, visit https://www.qld.gov.au/queensland-travel-declaration

Exhibition Times

Exhibitor Build/Bump In

Wednesday 8 September 2021

Exhibitors are permitted access from 0900 hrs

For further information regarding packing in and out please click here.

Exhibitor Pack-up

Friday 10 September 2021

Pack up can commence following morning tea.

Please ensure pack up is completed by 1500hrs.

Open to delegates

The Trade exhibition will be open to delegates at the following times:

1200 – 1900 | Wednesday 8 September
1050 – 1530 | Thursday 9 September
0815 – 1145 | Friday 10 September

The above timings may be subject to change.

Exhibition Floor Plan

Exhibition Allocations

# Printed Fascia Sign   # Printed Fascia Sign
01 VITRAMED 24 GAMA Healthcare Australia
02 GKE Australia 25 Elite Fitout
03 Cgov 26 Vyaire Medical
04 Wilhelm Integrated Solutions 27 Cantel
 05 SC Johnson Professional 28 & 29 EBOS Healthcare
06 Axis Health 30 MD Solutions
07 Halyard 31 BOQ Specialists
08 Saraya Australia 32 Pall Corporation
09 Brands Surgical Supply 33 Surgical Order
10 Draeger Australia 34 Riskclear
11 Tool & Instrument Engineering 35 Ambu Australia
12 & 13 Ecolab Healthcare ANZ 36 Sterri-Matt
14 McFarlane Medical 37 Medequip
15 Butterfly Systems 38 QIP
16 Defries Industries 39 Resolutions
17 ZOLL Medical 40 Aware Super
18 Alcon 41 Medifit Design & Construct
19 & 20 Hospital Products Australia 42 Medical Wizard
21 Emery Industries 43 Fresenius Medical Care Australia
22 Sentry Medical 44 Medical Devices P/L
23 Practicehub 45 Day Hospitals Australia
Display Inclusions


  • DISPLAY – 2.5m x 2.5m footprint
  • Fascia sign with your company name
  • 2 x spotlights on track
  • One 1.8 x 1m clothed trestle table
  • Two chairs
  • 1 x 4 amp power outlet
  • Registration for TWO (2) company representative to staff the display, & attend the Evening Reception & Networking Reception (Conference Dinner not included)
  • Logo & hyperlink on the conference website.

Additional sponsor/exhibitor registrations and social function tickets can be purchased separately.

$495| Additional Registration (Conference Dinner not included)
$145 | Additional Conference Dinner Ticket

3m x 3m Sponsor Booth

  • 3m x 3m Booth
  • 2.5m (h) matt anodized aluminum frame with white laminated infills
  • White laminate with company name printed in black
  • 1 x 4 amp power supply
  • One 1.8 x 1m clothed trestle table
  • Two chairs
  • 2x spotlights on track
  • Registration for TWO (2) company representative to staff the display & attend social functions.
  • Logo & hyperlink on the conference website

Additional sponsor/exhibitor registrations and social function tickets can be purchased separately.

$640 | Additional Registration (Social functions included)

Useful Contacts

Venue Contact

Custom stand plans and venue related enquiries should be directed to:

Kirby Munn
Royal International Convention Centre, Brisbane

e: kmunn@rna.org.au
p: 07 3253 3923

All external food and beverage, which includes lollies, giveaways, and samples must be approved by the venue.  Please refer to the two forms below.

Royal International Convention Centre Exhibitors Manual

Food & Beverage Sampling Form

Exhibition Supply Company

Moreton Hire is the appointed exhibition supply company.   Moreton Hire supply exhibition booths, furniture hire, trestle tables, fascia/name board, lighting & power, signage, audio visual, plants, custom stands, venue information and timing schedules.

A representative from Moreton Hire will be in contact with your to order your furniture, stand signage etc.

e: tiarni.peardon@moreton.net.au 
p: 07 3307 4451

Conference Design

Please contact organisers at Conference Design if you have any queries.

Conference Manager – Liz Hafner
e: liz@conferencedesign.com.au 

Conference Coordinator – Jess Schiro
e: jess@conferencedesign.com.au 

p. +61 3 6231 2999

Other Important Information


Late and missing deliveries are the main problem for sponsors and exhibitors when arriving onsite for a conference.

  1. Download and use the delivery label provided by the venue.
  2. Confirm with your courier the delivery has been made BEFORE you arrive.
  3. Have the name of your courier, the consignment numbers and confirmed delivery date when you arrive.
  4. Goods will only be accepted within 24 hours of the event, no earlier than TUESDAY 7 SEPTEMBER 2021.


  1. Download and use the collection label provided by the venue.
  2. Box up any materials requiring collection and leave on your stand for collection by venue staff during bump out.
  3. Arrange for collection of the items with your courier as per the pick up details noted in the collection label.
  4. Check with your courier whether a consignment note/number is required. If so include these details on your boxes before they are collected by the venue staff.
  5. All goods must be removed by MONDAY 13 SEPTEMBER

Attach to items being sent to the conference venue

Deliveries to the venue will not be accepted if they do not have the delivery label attached.

The same label can be used as the collection label at the end of the show.

Your Contact Person

When booking please appoint a single point of contact within your Organisation. All bookings will be recorded under the one name and all correspondence will be sent to this person.


Anyone from your Organisation attending the conference or guests you wish to invite to the Conference must register with Conference Design before the conference. An official conference name badge will be required to access the conference and exhibition area.

App Game

An app based game will be run to encourage delegates to visit and interact with the exhibition. The Organising Committee appreciated donations of delegate prizes from the exhibiting companies for this game. The prizes will be drawn in the Closing Plenary. For more information please contact the Conference Manager.

Advertising Formats & Specifications

Your logo will be used on the website, in the printed program, in the conference app and on a joint sponsors’ slide.

Print: EPS version

Web and App: a high resolution PNG, JPG or TIFF image, no less than 250 KB in size.

Please upload via the online booking portal when you book or email to Conference Design.

  • Up to 250 words

Please include a contact name (where appropriate), email address, web address and phone number.  Your profile will be included in the conference app and on the conference website.

Please upload via the online booking portal when you book or email to Conference Design.

Eligible sponsors have the opportunity to have a short video linked to the eSatchel in the App. Your video will be uploaded to Vimeo and linked to the eSatchel in the app and online. Delegates will be able to view the video on their mobile devices or desktops. As this is a new option we would recommend using existing content or creating a short promotional video – to maximise views be creative!

  • Maximum size of 20MB
  • MP4 or AVI formats

Email to: Conference Design

For the conference app and as a supporter of the conference you are entitled to provide an electronic document / brochure / advertisement for the eSatchel section of the app.

  • High resolution, colour PDF
  • A4 portrait orientation, 210mm x 297mm
  • Maximum size of 1MB
  • No bleed and no crop marks
  • PDFs will be uploaded as ‘as received’

Please email your eSatchel insterts through to liz@conferencedesign.com.au no later than 18th August 2021.

Terms and Conditions | Sponsors and Exhibitors