2019 – Sponsorship & Trade Exhibition Opportunities

“Rapid changes in healthcare, is your hospital keeping up?”

Day Hospitals Australia is pleased to invite you to participate as either a Sponsor or Trade Exhibitor at the Day Hospitals Australia 2018 National Conference being held at the Pullman Melbourne Albert Park from Wednesday September 19th to Friday September 21st.

As the peak industry body, Day Hospitals Australia is committed to delivering a conference that creates opportunities for existing and new business relationships to be fostered and developed within a professional but welcoming environment.

Our national conference offers a significant opportunity for your organisation to present your products and services to a vast representation of decision-makers from within the day hospital sector nationally, all under the one roof.  For many facilities, this is their once chance throughout the year to engage with multiple suppliers to the sector.  

It is expected that the 2018 National Conference will attract more than 200 delegates from across the health care sector including:

  • Chief Executive Officers/Directors of Nursing
  • Business Owners
  • Business and Practice Managers
  • Decision and policy makers
  • Day Hospital personnel
  • Medical administrators
  • Health fund executives
  • Government health departments
  • Regulatory body officers

Exhibitors will have many opportunities to interact with delegates during the allocated breaks throughout the conference, to maximise your business prospects whilst simultaneously providing our delegates with access to the latest products and services available.

For those that have supported us in the past, we thank you and look forward to seeing you again this year.  For the many organisations that have expressed interest in joining us at this year’s Conference, we look forward to welcoming you.

 

Warm regards,

Jane Griffiths, CEO

Sponsorship Packages

  • Gold Sponsor – SOLD
  • Silver Sponsor – SOLD
  • Corporate Sponsor – SOLD
  • Coffee Cart Sponsor – SOLD
  • Event App Sponsor – SOLD
  • Evening Reception Sponsor – SOLD
  • Name Badge Sponsor – $3,500 – SOLD
  • Trade Exhibitor – $3,750 – SOLD
  • Satchel Inserts – $380

Sponsorship & Exhibition Booking Portal

Click here to book a sponsorship package and/or a Standard Trade Exhibitor Package.

Packages will be available on a first come first served basis.

Contact Us

Please contact us to discuss supporting the conference. We are happy to consider ideas and amendments to the packages below that maintain the spirit of supporting the meeting at the designated levels.

Or, if you would like to speak with a member of the team from Day Hospitals Australia, please contact

Sponsorship Opportunities

Becoming a Gold Sponsor gives your organisation the opportunity to develop an on-going relationship with the conference delegates and Day Hospitals Australia members. The package is designed to give organisations a strong presence at the conference and continue the relationship between conferences.

Benefits:

  • Acknowledgement during the Conference Open & Close
  • MC or Keynote Speaker Sponsorship
  • Banner on MC or Keynote page in app + logo on opening slide in plenary session
  • Logo & hyperlink displayed on the:
    • the Conference website
    • Event app
  • Logo displayed:
    • in all conference promotional communication
    • on delegate satchels
    • at the Conference Dinner
    • printed in the pocket program
  • Two eSatchel inserts in the Event app
  • One satchel insert
  • Banner displayed in the venue foyer
  • Trade Booth (3m x 3m)
  • Four Conference Registration, including the Evening Reception
  • Four tickets to the Conference Dinner
  • Speech at the Conference Dinner
  • Access to the delegate list via the Event app

Benefits

  • Acknowledgement during the Conference Open & Close
  • Keynote Speaker or Session/Workshop Sponsorship
  • Banner on Keynote Speaker or Session page in app + logo on session slide in plenary session or workshop
  • Logo & hyperlink displayed on the:
    • the Conference website
    • Event app
  • Logo displayed:
    • in all conference promotional communication
    • printed in the pocket program
  • One eSatchel insert in the Event app
  • One satchel insert
  • Banner displayed in the venue foyer
  • Trade Booth (3m x 3m) Evening Reception
  • Three tickets to the Conference Dinner
  • Access to the delegate list via the Event app

Benefits

  • Acknowledgement during the Conference Open & Close
  • Keynote Speaker or Session/Workshop Sponsorship
  • Banner on Keynote Speaker or Session page in app + logo on session slide in plenary session or workshop
  • Logo & hyperlink displayed on the:
    • the Conference website
    • Event app
  • Logo displayed:
    • in all conference promotional communication
    • printed in the pocket program
  • One satchel insert
  • Trade Booth (3m x 3m)
  • Two Conference Registration, including the Evening Reception
  • Two tickets to the Conference Dinner
  • Access to the delegate list via the Event app

This opportunity allows you to sponsor an area within the catering area for delegates to have informal conversations between sessions.

The cafe will have a barista serving coffee, hot chocolate and tea for half an hour each morning, during morning tea, lunch and afternoon tea each day of the conference. 

**Standard tea/coffee, as supplied by the Pullman, will be available at all times for sponsors and exhibitors.  Please note that barista coffee as provided within the Exhibition Hall, is for delegates.**

The cafe includes a barista, four tables and chairs, assorted ottomans and up to 100 coffees per hour. Additional cups are charged at $4 each.

Power will be available if the sponsor wants to provide a display screen.

Benefits

  • Acknowledgement during the Conference Open & Close
  • Logo & hyperlink displayed on the:
    • the Conference website
    • Event app
  • Logo displayed:
    • in all conference promotional communication
    • printed in the pocket program
  • Pull up banners located in the Cafe area (up to 4)
  • One eSatchel insert in the Event app
  • One satchel insert
  • Three Conference Registration, including the Evening Reception
  • Three tickets to the Conference Dinner
  • Access to the delegate list via the Event app

Organisations who purchase the Coffee Cart Sponsorship package will also receive 12 months Industry Membership with Day Hospitals Australia (current members and non-members eligible) effective 1/7/18 – 30/6/19 (approx value $1,500).

Full Industry Member Benefits apply which includes –

  • access to quarterly facility marketing lists
  • company promotion on Day Hospitals Australia website including logo, bio and link to company website, scheduled promotion in weekly Bulletin and company promotion to all new and existing members throughout the membership year.

Please click here to download the Day Hospitals Australia membership information.

Exclusive opportunity: The conference app can deliver direct to smart devices (iPhone, iPad and android) and for those delegates with blackberry or windows enabled devices a web app will be available. The app will be the delegate’s go-to source for digital information on the conference including the session program, social program, regular updates, session room plans, speaker, sponsor and exhibitor profiles. Delegates and sponsors can use it to schedule their meeting itinerary programs, make notes, rate presentations and connect and communicate with other attendees through Twitter, Facebook, Meeting Photos and electronic business cards. 

As the Event App sponsor your branding will appear regularly providing your organisation with fantastic exposure.

Benefits

  • Acknowledgement during the Conference Open & Close
  • Logo & hyperlink displayed on the:
    • the Conference website
    • on each page of the Event app (Excluding other sponsor pages)
  • Logo displayed:
    • in all conference promotional communication
    • printed in the pocket program
  • One eSatchel insert in the Event app with a direct button from the home page
  • One satchel insert
  • Banner displayed in the venue foyer
  • Trade Booth (3m x 3m)
  • Three Conference Registration, including the Evening Reception
  • Three tickets to the Conference Dinner
  • Access to the delegate list via the Event app

Organisations who purchase the Event App Sponsorship package will also receive 12 months Industry Membership with Day Hospitals Australia (current members and non-members eligible) effective 1/7/18 – 30/6/19 (approx value $1,500).

Full Industry Member Benefits apply which includes –

  • access to quarterly facility marketing lists
  • company promotion on Day Hospitals Australia website including logo, bio and link to company website, scheduled promotion in weekly Bulletin and company promotion to all new and existing members throughout the membership year.

Please click here to download the Day Hospitals Australia membership information.

Benefits

  • Acknowledgement during the Conference Open & Close
  • Logo & hyperlink displayed on the:
    • the Conference website
    • Event app
  • Logo displayed:
    • in all conference promotional communication
    • printed in the pocket program
  • One eSatchel insert in the Event app
  • One satchel insert
  • Banner displayed in the venue foyer
  • Trade Booth (3m x 3m)
  • Two Conference Registration, including the Evening Reception
  • Two tickets to the Conference Dinner
  • Speech at the Evening Reception
  • Access to the delegate list via the Event app

Benefits

  • Acknowledgement during the Conference Open & Close
  • Logo & hyperlink displayed on the:
    • the Conference website
    • Event app
  • Logo displayed:
    • delegate name badges and lanyards
    • printed in the pocket program
  • One satchel insert
  • Access to the delegate list via the Event app

The exhibition will run for the duration of the conference with morning tea, afternoon tea and lunch served in the exhibition area. The welcome reception will also be held in the exhibition area.

Each exhibition site includes:

  • Area measuring 2.5m x 2.5m including:
    • One company fascia per stand
    • One 1.8 x 1m clothed trestle table
    • Two chairs
    • Horizontal display panel in black
    • 120 watt light on arm and 1 x 4amp power outlet
  • Logo & hyperlink displayed on the:
    • the Conference website
    • Event app
  • One satchel insert (Members only)
  • Two Conference Registration, including the Welcome Reception
  • Access to the delegate list via the Event app

All prices shown are in AUD$.

Becoming a Gold Sponsor gives your organisation the opportunity to develop an on-going relationship with the conference delegates and Day Hospitals Australia members. The package is designed to give organisations a strong presence at the conference and continue the relationship between conferences.

Benefits:

  • Acknowledgement during the Conference Open & Close
  • MC or Keynote Speaker Sponsorship
  • Banner on MC or Keynote page in app + logo on opening slide in plenary session
  • Logo & hyperlink displayed on the:
    • the Conference website
    • Event app
  • Logo displayed:
    • in all conference promotional communication
    • on delegate satchels
    • at the Conference Dinner
    • printed in the pocket program
  • Two eSatchel inserts in the Event app
  • One satchel insert
  • Banner displayed in the venue foyer
  • Trade Booth (3m x 3m)
  • Four Conference Registration, including the Evening Reception
  • Four tickets to the Conference Dinner
  • Speech at the Conference Dinner
  • Access to the delegate list via the Event app
  • Opportunity to provide one brochure insert in the delegate satchels or
  • Opportunity to provide pens and notepads for satchels (at sponsor’s own expense)
  • All prices shown are in AUD$
  • Day Hospitals Australia Members are entitled to a 5% discount upon booking a Sponsorship or Trade Exhibition package.
  • Anyone from your Organisation attending the conference or guests you wish to invite to the conference must register with Conference Design before the conference. An official name badge will be required to access the meeting and exhibition area.
    • Additional Sponsor Registrations can be purchased for $620 and include the Evening Reception and Conference Dinner.
    • Additional Exhibitor Registrations can be purchased for $565 and include a ticket to the Evening Reception.  Conference dinner tickets can be purchased separately.
  • Full terms and conditions can be found at the bottom of the page.

Floorplan

2018 Day Hospitals Floorplan

Click on the image for a larger floorplan.

Multiple catering and beverage stations will be placed evenly throughout the exhibition are to ensure a good flow of delegates to each and every trade exhibitor and sponsor.  Occasional furniture will also be spread throughout the area for networking.

Sponsors

B1 Claremont Health Equipment Finance B5 Direct CONTROL
B2 Vitramed B6 MEDIPROTECT
B3 Clintel B7 Medical I.T. Pty Ltd
B4 Premis Solutions B8 Stryker
Coffee Cart Air Liquide Healthcare B9 Hipac

Trade Exhibitors

T1 Medical Wizard T22 Defries Industries
T2 Cantel Medical T23 QPS Benchmarking
T3 Neutron X-ray & Imaging Systems T24 Global-Mark
T4 Brands Surgical Supply T25 In Vitro Technologies
T5 Johnson & Johnson T26 Hyland Healthcare
T6 MedicalDirector T27 Butterfly Systems
T7 Medical Devices T28 Health Legal & Law Compliance
T8 Space for Health T29 AGPAL & QIP
T9 My Health Record T30 Healthshare
T10 DNV GL Business Assurance Australia T31 Macquarie Medical Systems
T11 Mcfarlane Medical T32 Gallay Medical & Scientific
T12 Halyard T33 Hill-Rom
T13 Interite Healthcare T34
T14 ANZ T35 Whiteley Corporation
T15 ACSS Health T36 MEDIFIT
T16 T37 Medical Industries
T17 RiskClear T38 Lohmann & Rauscher
T18 Draeger Australia T39 Getinge
T19 Wilhelm Integrated Solutions T40 Mediquip
T20 Ecolab T41 BOC
T21 Mölnlycke T42 Levitch Design Australia

Click here to download a PDF version of the Sponsorship Prospectus.

Click here to download a PDF version of the Day Hospitals Australia Membership list.

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Bookings & Payments

Acceptance of Terms and Conditions
Conference Design Pty Ltd, members of the Organising Committee and the Host Organisation are collectively referred to as The Organisers.

The Organisation listed on the sponsorship and exhibition application will be referred to as your Organisation or collectively as sponsors and exhibitors.

By returning a Sponsorship and Exhibition Booking Form you are accepting these terms and conditions.

Acceptance of Applications
Conference Design will issue a Tax Invoice once a Sponsorship and Exhibition application has been accepted.

Any advertising is not an offer capable of acceptance. The Organisers reserve the right to decline any sponsorship and exhibition application.

GST and AUD
All costs are inclusive of GST and listed in Australian Dollars.

Payments
Payment is required within 14 days of us issuing your Tax Invoice to confirm your application.

Sponsorship and exhibition entitlements, including the allocation of exhibition space, do not commence until payment has been received.

Cancellation of Sponsorship and Exhibition Bookings
Once a sponsorship and exhibition application has been accepted all payments are non-refundable. If you are no longer able to attend the conference please contact Conference Design to discuss your participation.

Cancellation or Postponement of the Conference
The Organisers do not accept any liability for losses incurred if the conference is cancelled or postponed due to an event that renders proceedings with the meeting inadvisable, illegal, impracticable or impossible.

If the conference is cancelled or postponed refunds will not be issued but available funds will be credited towards the rescheduled conference.

An unforeseen event could include, but is not limited to, an infectious disease outbreak; industrial disruptions; service provider failures; governmental restrictions or regulations; war or apparent act of war; terrorism or apparent act of terrorism; disaster; civil disorder, disturbance, and/or riots; curtailment, suspension or restriction on transportation; or any other emergency.

General Information

Disclaimer and Changes
Every effort has been made to present all the information accurately, however no liability is accepted for any inaccuracy and the Organisers reserve the right to change any published information.

The Organisers reserve the right to amend, update or delete sponsorship and exhibition packages and the exhibition floor plan.

Exhibition Floor Plan
The exhibition floor plan is subject to change without notice. The floor plan is not to an exact scale, but accurately represents the position and sizes of exhibition spaces.

Correspondence
When booking please appoint a single point of contact within your Organisation. All bookings will be recorded under the one name and all correspondence will be sent to this person.

Allocation of Exhibition Spaces
Conference Design will allocate exhibition spaces after taking into account each organisation’s sponsorship, the date of application, preferences, proximity to competitors and any other matters deemed relevant.

Insurance
All sponsors and exhibitors must have adequate insurance for the period of the conference, including public and products liability cover and professional indemnity insurance. We may request a certificate of currency.

Indemnity
Your Organisation shall indemnify and hold harmless the Organisers for any loss, damage to property or injury to persons suffered as a result of your participation in the conference, except where the Organisers are found to be negligent.

Supply of Goods and Services
The supply of any goods, services, samples or advice is entirely at your Organisation’s own risk.

During the Conference

Bump-in is Wednesday morning. Bump-out is following breakfast on Friday.

Deliveries
Late and missing deliveries are the main concern for sponsors and exhibitors during the conference.

Please use the specified delivery labels and confirm with your courier the consignment has actually been made.

When you arrive on site have the courier name, the consignment numbers and the delivery date available.

Security
No valuable items should be left unattended at your exhibition at any time and especially not overnight. No responsibility is accepted for any loss or damage to equipment and display materials.

Representatives
Anyone from your Organisation attending the conference or guests you wish to invite to the conference must register with Conference Design before the conference. An official name badge will be required to access the meeting and exhibition area.

Custom Stands
All custom stands must fit within the purchased exhibition space. Custom stands must not exceed 4.0 metres high. If you have any questions please email us a floor plan and elevations of your proposed stand.

Delegate List
Due to privacy requirements the delegate list will be supplied on the Conference App at the time of the conference and will include name, organisation and state.

Interactive Exhibitions
Whilst we encourage you to develop entertaining and interactive displays to attract delegates, please be mindful not to disturb other exhibitors or delegates.

Storage
There is limited storage space on site for exhibition equipment or packaging.

Signage at the Venue
The venue doesn’t allow any signage to be fixed to walls or other surfaces. Your signage should be free standing to allow for easy placement and should be contained with your exhibition space.

Dismantling Displays
Due to safety requirements you will not be able to dismantle your display before the published closing time.

Damage to the Venue
Your Organisation shall indemnify the Organisers from all liability for damage to the venue deemed to have been caused by your staff, contractors, agents or guests. The cost of repairs will be the sole responsibility of your Organisation.